Microsoft 365 totally supports lists, but calls the contact groups. The group members might be all of the people on your project team, all managers, or all of the people in your book club. If you've been around a long time, you know that a distribution list is used to send or forward the same message to a group of recipients. There's no demonstration file you won't need one. I'm using Microsoft 365 on a Windows 10 64-bit system, but you can use older versions.
SEE: How Apple users can make the most of Microsoft 365 at work (TechRepublic Premium) Before we get to the real how-to, we'll discuss the differences briefly. There's another group though, Microsoft 365 Groups, and they're about collaborating. You use both to send email to multiple people. A list is older technology but is essentially the same as a contact group in newer versions. Instead of entering all those email addresses manually, you enter only the name of the group or list. For instance, you might need a contract group or distribution list to send the same email to multiple recipients. Windows 11: Tips on installation, security and more (free PDF)Įveryone likes a time-saving trick or two-we all have a few in our bag.Windows 11 SE: Why it's both more and less locked down than Windows 10 S.Windows Server IoT 2022 is for a lot more than Internet of Things.Windows 11 cheat sheet: Everything you need to know.You will see if the columns are delimited correctly on the preview. Select Tab or Comma depending on your file structure.Now you can open this file in Microsoft Excel.Copy the tab, hit CTRL+H and paste it into Find what, put comma sign into Replace with and click Replace all. As an additional step you may also replace all tabs with commas in the txt file.Open the txt file you just created and remove the first lines from it.Go to File > Save as and save your contact group as a TXT file.Paste the names and email addresses into the Members field.In the Contact group, go to Add members > From Address book.Navigate to Home > New items > More items > Contact group.
You can close the email as you do not need it anymore.Select all members of the distribution list and copy them.Click the plus + sign to expand the members.Click the To button and select the distribution list you need to save in CSV.Note: you cannot expand the Distribution List if it is hidden from the Address Book, or if it is a dynamic Distribution List. This article describes how to export distribution list members to a CSV file from the Outlook Address Book.
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